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Detailed GST Year-End Checklist (FY 2025-26)
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S.N.
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Category
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Action Item
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Key Details & Impact
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1
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Administrative & Procedural
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Renew LUT (Letter of Undertaking)
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File Form GST RFD-11 to
continue zero-rated supplies (exports/SEZ) without paying IGST.
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2
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Administrative & Procedural
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Reset Invoice Number Series
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Start a unique, new series
(max 16 characters) to avoid duplicate IRN errors and reconciliation
failures. (Rule 46(b))
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3
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Administrative & Procedural
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Mandatory ISD Registration
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Organizations with common
input services for multiple branches must register as an Input Service
Distributor (ISD).
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4
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Administrative & Procedural
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QRMP Scheme Election
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Decided to opt in or out
of the Quarterly Return Monthly Payment scheme for Q1 FY 26-27.
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5
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Administrative & Procedural
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Display of Certificate & GSTIN
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Display registration
certificate in a prominent location and GSTIN on the name board at all places
of business- including the additional place of Business.
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6
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Administrative & Procedural
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Additional place of business (APOB)
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Make sure to GST
registration includes all the additional place of business. If not include it
by filing the amendment
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7
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Administrative & Procedural
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GST registration - Amendment
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Check if there is any
correction required in GST registrations- Change in Directors/ promotors,
HSN/SAC, Address, phone, email etc.
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8
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Administrative & Procedural
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Self-Invoicing (RCM)
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A registered person liable
to pay tax under reverse charge must issue an invoice for goods/services
received from an unregistered supplier (section 31(3)(f))
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9
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Reconciliations
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Turnover Reconciliation
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Match sales turnover/tax
liability between Books, GSTR-1, and GSTR-3B.
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10
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Reconciliations
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ITC Reconciliation
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Reconcile Purchase
Register with GSTR-2B. Take appropriate action in Invoice Management System
(IMS).
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11
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Reconciliations
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E-Way Bill & E-Invoice Match
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Match e-way bill and
e-invoice data with the Sales Register to identify omissions.
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12
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Reconciliations
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Physical Stock Verification
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Match physical stock with
books; shortages (theft/loss/ written off etc.) require ITC reversal under
Section 17(5)(h).
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13
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Reconciliations
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GSTR-1/3B Rectification
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Discovery of errors or
omissions in outward supply details for FY 2025-26 must be rectified by
November 30, 2026
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14
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Reconciliations
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Credit Note/Debit Note Adjustments
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Declare notes by Nov 30 of
the following year. No reduction in output tax is allowed if the recipient
hasn't reversed the corresponding ITC.
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15
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ITC Governance & Reversals
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Rule 37 (180-Day Rule)
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Reverse ITC on vendor
invoices dated before Oct 2, 2025, if still unpaid. Re-avail only upon
payment.
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16
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ITC Governance & Reversals
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Rule 37A (Supplier Default)
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Ensure suppliers have
filed GSTR-3B for invoices where you claimed ITC; if not, you must reverse
credit.
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17
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ITC Governance & Reversals
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Annual ITC Re-computation
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Finalize annual
re-computation for Rule 42 (Inputs) and Rule 43 (Capital Goods) for common
credit.
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18
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ITC Governance & Reversals
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Section 17(5) Blocked Credits
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Ensure no ITC claimed on
blocked items (Car related expenses, Staff insurances, food items. CSR
related goods/ services etc)
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19
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ITC Governance & Reversals
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Depreciation Verification
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Verify that no GST
component was included in the cost for Income Tax depreciation on capital goods if ITC has been availed for
such goods
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20
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ITC Governance & Reversals
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Rule 42 & 43 Reversal
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Perform monthly and final
annual re-computation of ITC for inputs and capital goods used for both
taxable and exempt supplies
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21
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ITC Governance & Reversals
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ITC Claim Deadline
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Final deadline to claim
ITC is Nov 30 following the relevant financial year or filing the annual
return.
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22
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Payments & Liability
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ITC Utilization Order
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Utilize IGST credit fully
before using CGST/SGST. CGST cannot pay SGST and vice versa. W.e.f. Feb 2026-
CGST & SGST ITC can be utilised in any manner to pay IGST liability.
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23
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Payments & Liability
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Interest on Delay
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18% on tax paid via cash
ledger after the due date. 24% for wrongly availed and utilised ITC.
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24
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Threshold Applicability
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E-Invoicing Readiness
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Mandatory if aggregate
turnover in any year from 2017-18 exceeds Rs.5 crore.
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25
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Threshold Applicability
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HSN Reporting Levels
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6-digit HSN is mandatory
if turnover >Rs.5 crore; 4-digit HSN for B2B if turnover ≤Rs 5 crore.
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26
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Threshold Applicability
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Rule 86B (1% Cash Payment)
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Verify if required to pay
1% tax liability in cash (monthly taxable turnover >Rs.50 lakh).
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27
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Other Compliance
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RCM Liabilities
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Identify all RCM
transactions (e.g., legal fees, GTA, rent from unregistered persons) and
ensure tax is paid.
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28
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Other Compliance
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Export Realization
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Ensure export proceeds are
realized within the 15-month timeline to maintain zero-rated status. [NOTIFICATION
F. NO. FEMA 23(R)/(7)/2025-RB, DATED 13-11-2025]
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29
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Other Compliance
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Employee Gifts
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Review "Gifts"
ledger; employee gifts exceeding Rs.50,000/year are treated as a taxable
supply.
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30
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Other Compliance
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Job Work Returns
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File Form GST ITC-04 for March quarter
(Half-yearly if >Rs. 5Cr; else yearly) detailing goods sent to/returned
from job workers.
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31
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Other Compliance
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Accounts Retention
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Ensure all records are
safely stored for 72 months from the annual return due date.
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32
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Other Compliance
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GSTR-1A Amendments
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Utilize the new Form GSTR-1A to correct errors in GSTR-1
before filing GSTR-3B for that period.
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33
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Other Compliance
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IMS Accepting/Rejecting
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Use the Invoice Management System to
"Accept," "Reject," or mark "Pending" for all
inward invoices to correctly populate GSTR-2B.
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34
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Other Compliance
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Refund Application
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Apply for any eligible tax
or ITC refund in Form GST RFD-01 within two years from the relevant date
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35
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Other Compliance
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E-Way Bill Generation
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Mandatory for movement of
goods with consignment value >Rs.50,000.
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36
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Other Compliance
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Return Blocking Rule
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Filing of GSTR-1/IFF will
be blocked if the GSTR-3B for the preceding month has not been furnished
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37
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GST portal check
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Notices
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Check if you have received
any notices. This can be checked in GST portal
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38
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GST portal check
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TDS and TCS credit received
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File these returns to
claim TDS/ TCS ( if any).Path- Service>Returns>TDS and TCS credit
received
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39
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GST portal check
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Negative liability statement - Regular
Taxpayers
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Check this ledger to track
tax availability due to issuance of credit note. Path- Service>Ledger>Negative
liability statement - Regular Taxpayers
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40
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GST portal check
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Electronic Credit Reversal and Re-claimed
Statement
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Check this ledger to track
ITC reversal in Table no. 4.B.2 and reclaimed. Path- Service>Ledger>Negative
liability statement - Electronic Credit Reversal and Re-claimed Statement
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41
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GST portal check
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RCM Liability/ITC Statement
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Check this ledger to track
RCM liability paid and ITC claimed thereon. Path- Service>Ledger> RCM
Liability/ITC Statement
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42
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Statutory Returns
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GSTR-9 (Annual Return)
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Mandatory for regular
taxpayers with turnover exceeding Rs. 2crore.
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43
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Statutory Returns
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GSTR-9C (Reconciliation)
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Required for taxpayers
with turnover exceeding Rs. 5 crores (self-certified).
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